Present:  Royse Reagan, Dru Harper, Eva Miller, Doris Clark, Don Johnson, Carlie Southard, Barbara Gillum, Angela Sullivan, Paula Roark, Loretta Corley, Sheila Underwood, Linda Cain, Dana Major, and Dorothy Moore, Carolyn Howard, and Grace Thorn

 

 

President Barbara Gillum called the meeting to order.  She explained the need to elect additional officers for our association until the annual meeting in September. 

 

 

ACTION ITEM:  Elect someone to serve as Past President to fill the opening created by the death of Charles Dalton.  Royse Reagan was nominated and the nomination was seconded.  A vote followed.  RESULT:  Royse Reagan was elected to serve as Past President.

 

 

ACTION ITEM:  Elect a Vice-President.  Don Johnson was nominated and the nomination seconded.  A vote followed.  RESULT:  Don Johnson was elected Vice President.

 

President Barbara Gillum asked Loretta Corley to go over the proposed Articles of Association, Association Bylaws, and the Conflict of Interest Policy.  Loretta Corley passed out copies of the working drafts of these documents to those at the meeting who had not already received these by email.  The Articles of Association and the Association Bylaws were reviewed, line by line.  There was a slight revision requested to add that notice of meetings should be posted publicly 3 days in advance of the meeting.   The Conflict of Interest Policy was discussed.

 

ACTION ITEM:  Adopt Articles of Association:  Sheila Underwood made a motion to adopt the Articles of Association.  Angela Sullivan seconded. MOTION PASSED.

 

ACTION ITEM:  Adopt Bylaws:  Angela Sullivan made a motion to adopt the Bylaws.  Dana Major seconded the motion. MOTION PASSED.

 

ACTION ITEM:  Adopt Conflict of Interest Policy.  Motion to adopt the Conflict of Interest Policy was made by Eva Miller.  Carlie Southard seconded the motion. MOTION PASSED.

 

ACTION REQUESTED:  Loretta Corley will prepare the final documents for signature at the next meeting scheduled for Monday, April 4, 2011.  She will also prepare the IRS Form 1023 requesting non-profit tax-exempt status for our association for review at that meeting.  Group will also need pass a resolution transferring the bank accounts from the old unorganized group, to the new unincorporated association at which time the new EIN will be given to First State Bank.   The bank will also be notified to have scholarship checks made payable to the recipient and the school, and to specify payment is for two terms or sessions.

 

MOTION TO ADJOURN by Paula Roark, Seconded by Carlie Southard.  MEETING ADJOURNED.

 

Respectfully submitted by Loretta Corley, Secretary/Treasurer