Present:  Doris Clark, Dru Harper, Jimmy Beavers, Don Johnson, Carlie Southard, Royse Reagan, Paula Roark, Barbara Gillum, Loretta Corley, Carolyn Howard, Grace Ann Thorn, Tommie Ann McCain, Warren McCain, and Angela Williams..

The meeting was called to order by President Barbara Gillum. She indicated that Loretta Corley had some information to bring to the group.
 
ACTION ITEM: Tax-exempt status of the association. Loretta Corley reports we have received notification from the IRS that we are not recognized as a nonprofit, tax exempt organization at this time. The IRS asked that we complete an appropriate tax return (and pay taxes) on our income, or file for tax exempt status. There are apparently 3 entities that can qualify for tax exempt status as a charitable organization, i.e. a corporation, a trust, or an unincorporated association. A discussion followed regarding the pros and cons of being incorporated vs unincorporated.
MOTION: Paula Roark made a motion that we proceed with the paperwork required to become a nonprofit tax-exempt unincorporated association. Barbara Gillum seconded the motion.
MOTION PASSED. (Loretta Corley and Warren McCain will collaborate on this effort, and will present drafts of proposed papers at the next meeting.

ACTION ITEM: Officers of the Association There was discussion about the need for a Secretary to record minutes. After the unincorporated association is formed, there will be an election to elect President, Vice-President, and Secretary/Treasurer.
MOTION: Royse Reagan made a motion that Loretta Corley be elected Secretary/Treasurer until the formal election of the association at a later date. Carolyn Howard seconded the motion.
MOTION PASSED.

ACTION ITEM: Scholarship Amount to be awarded to 2011 Graduates There was discussion regarding increasing the scholarship awards again this year since we have received donations during the off-reunion year of 2010.
MOTION: Don Johnson made the motion that the scholarship amounts be $1000 and $750 respectively for the graduating valedictorian and salutatorian. Carlie Southard seconded the motion.
MOTION PASSED. (Note: The school will be notified via Pernell Williams of these amounts and the desire to have checks issued separately for both fall and spring semesters after verification of enrollment and academic status 

ACTION ITEM: September 2011 Reunion
There was discussion of re-vamping the reunion event, with possible elimination of the evening banquet, and replacement with a more casual mid-day meal and event.
There was discussion of how to collect association dues from individuals.
There was discussion of entertainment, both at the Center during the morning at the mid-day event.
There was discussion of how to best present the brief program and reading of the Memorial List.
There was also discussion of location of meal, and possible suppliers of food (e.g. FFA Booster Club? Jr./Sr. Class?) The general consensus was that a lighter meal would be acceptable.
There was discussion regarding the timing of the event. Time of 1:00 to 3:00 was deemed acceptable, but more discussion is needed to set a definite time and determine how the brief program would be positioned in that time frame for best attendance.
No final decisions or motions were made.

ACTION ITEM: Next Meeting
Meeting Date set for March 29, 2011, 6:30 p.m. at the Ryan Senior/Community Center.

ACTION ITEM: Adjournment
MOTION: Royse Reagan made a motion to adjourn. Paula Roark seconded the motion.
MEETING ADJOURNED

Respectfully submitted,
Loretta Corley .